The overall accounting function at the Community Colleges of Colorado System office includes internal accounting for System office operations, coordination of accounting activities with the System's individual college controllers and consolidation of financial reporting for the System. This function is supervised by the Chief Accountant. This position will also be indirectly responsible for partnering with applicable team lead personnel for implementing future Banner modules which impact Finance (e.g. specifically related to payroll processing, fixed asset and depreciation tracking and recording, or chart of account maintenance and processing).
Payroll Processing, Funding and Reconciliations:
Plans and maintains the daily fiscal operations of the System Office primarily as it relates to payroll and account maintenance. Develops operating procedures as necessary including batch processing and internal reconciliations with HR and Central Payroll? ensuring compliance with fiscal policies and regulations data. Prepares and processes CHOPS, PR adjustments, LWOP, and PERA Retirees. Coordinates with the Fiscal General Accountant to schedule the processing of payroll encumbrances. Responsible for processing ACH's and wires, for funding of external bank accounts for AP and PR. Reconcile all payroll related bank accounts for review by the Chief Accountant.
Receivables, Leases, Collections and Clearing Accounts:
Run high level student refund process in BANNER each week and coordinates communications with finance, student AR, and student financial aid personnel at colleges. Reviews student refunds prepared by Fiscal General Accountant. Monitor the process of running invoices and receivables for Conference Center room and equipment rentals to internal departments and CCCS Colleges up to the point of IT preparation, State Agencies, Not-for-profits, and other Corporate entities. Monitor the process and mailing of 3rd party invoices for Lowry space rentals. Monitor processing of lease billings in accordance with annual lease agreements. Reviews all documentation prepared for receivables to ensure accuracy and monitor for timely receipt of outstanding amounts and resolution of postings to clearing accounts. Apply collection procedures to facilitate the receipt of outstanding aged balances. Update and monitor aging schedules. Reconcile A/R to the general ledger on a monthly basis. Reconcile accounts forwarded to our Collection Service with our internal records.
Accounting Functions, F/S and Year End:
Reconciles all financial institution accounts for the System Office related to finance payroll operations for the System, ensuring compliance with fiscal policies and regulations. Process payroll adjustments and compile related documentation to ensure reconciliation between the general ledger and CORE. Consolidates System-wide data for the preparation of the System Office financial statements and the combined financial statements for the System. Assists in the communication of reporting requirements to college controllers and provides guidelines, tips and tie-outs for the individual college tables and schedules. Assists the Deputy Controller and Chief Accountant in coordination with internal and external auditors. Resolves audit issues and coordinates implementation of recommended changes. Coordinates functional departments and training for year-end processing of compensated absences.
Maintains a working, conversant knowledge of GAAP, FASB, GASB, NACUBO, IRS, State Fiscal Rules, Board Policies, Personnel/Payroll Policies, DPA and CORE Alerts, and State/Federal reporting requirements. Assists the individual community college controllers with technical accounting, reporting, operating, and internal control issues. Provides training and guidance to the colleges as necessary. Assists in developing, implementing, and maintaining System-wide accounting procedures as necessary.
Ensures integrity of financial information on state's accounting system for all Colorado Community College System (CCCS) operations and College operations when in the field. Assists the System Controller and the community college controllers in all activities related to the mechanized accounting systems of the State (CORE) and higher education (Banner), maintaining the integrity of System and College Financial Data through the monthly CORE reconciliation.
General Support and Banner Document Management (BDM):
Partner with other System Accountant to provide all areas of backup, especially in priority time sensitive areas in their absence. BDM processing related to primary functional responsibilities.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Educational Requirements: •Bachelor's degree in accounting or related field.
Minimum Experience Requirements: •Requires two years of professional accounting/auditing experience and experience working with cross-functional teams. •Knowledge of general, government, and higher education accounting principles and practices. •Requires spreadsheet familiarity and accounting systems experience.
Preferred Qualifications: •Master's degree in accounting or related field or CPA •Five years of professional experience. •Audit, tax and/or payroll experience highly preferred. Knowledge of CORE, Banner, Word, Excel and Outlook.
Skills and Abilities: •Requires quantitative analysis, written and oral communications, leadership and management skills, and meticulous attention to detail.
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